Privacy Policy
This Privacy Policy explains how Aurora International Publishing collects, uses, stores, and protects personal information submitted through this website and related communication channels.
Last updated: May 9, 2026
Who We Are
Aurora International Publishing
C/O Sara Heise
Jægervænget 9
3480 Fredensborg
Denmark
CVR: 45564134
Website: https://www.auroraipub.com
Public contact email: info@auroraipub.com
For purposes of data protection law, Aurora International Publishing is the data controller for personal data submitted through this website, unless otherwise stated.
What Information We Collect
Information You Provide
- Name and contact details
- Email address
- Subject and message content
- Organization, program, or institutional details
- Project, manuscript, or resource descriptions
- Document links submitted for review, such as Google Docs, Microsoft Word, or OneDrive links
- Any other information voluntarily included in a contact form or email
Information Collected Automatically
- IP address
- Browser type and device information
- Basic website usage data
- Security, spam-prevention, and error logs
- Cookie and session information where applicable
- Analytics information if analytics tools are enabled
Contact Forms and Manuscript Links
When you submit a contact form, Aurora International Publishing collects the information necessary to review and respond to your inquiry. This may include information about an incarcerated author, family or representative contact, organization, institution, implementation partnership, manuscript, book, workbook, journal, educational resource, rights request, bulk order, or general business matter.
If you submit a document link, manuscript link, or project file, the content may contain personal information. AIP reviews such material only for the purpose of evaluating the inquiry, preparing a response, assessing scope, or carrying out accepted project work.
Please do not submit unnecessary sensitive information, prison records, legal documents, medical details, confidential third-party information, or private personal data unless it is directly relevant to your inquiry.
Why We Use Personal Information
| Purpose | Examples | Legal Basis |
|---|---|---|
| Responding to inquiries | Contact forms, emails, project questions, manuscript review requests, partnership inquiries | Legitimate interest, consent where applicable, and steps prior to entering an agreement |
| Publishing and project review | Evaluating manuscripts, author readiness, production needs, catalog fit, implementation scope, and pricing | Legitimate interest and steps prior to entering an agreement |
| Accepted project work | Editing, formatting, production coordination, distribution setup, catalog support, implementation planning | Contract, legitimate interest, and legal obligations where applicable |
| Business administration | Invoices, accounting records, project records, supplier communication, tax documentation | Legal obligation, contract, and legitimate interest |
| Website security and maintenance | Spam prevention, security logs, technical troubleshooting, fraud prevention, backups | Legitimate interest and legal obligation where applicable |
| Newsletter or updates | Sending updates only where a visitor has subscribed or otherwise requested communication | Consent or legitimate interest where applicable |
Cookies and Website Technologies
This website may use cookies and similar technologies for technical operation, login functionality, security, spam prevention, form functionality, analytics, embedded content, and website performance.
- Necessary cookies may be used to make the website function properly.
- Login cookies may be used for administrator access and user sessions.
- Form and security cookies may be used to reduce spam, abuse, or unauthorized access.
- Analytics cookies or tags may be used if analytics tools are enabled.
- Embedded third-party content may set cookies or collect data according to the third party’s own policies.
You can control cookies through your browser settings. Blocking some cookies may affect website functionality.
Comments, Media, and Embedded Content
Comments
If comments are enabled, visitors who leave comments may provide their name, email address, website, IP address, browser information, and comment content. This information may be used for moderation, spam detection, security, and public display of approved comments.
Media and Embedded Content
Pages or posts may include images, videos, links, or embedded content from other websites. Embedded content behaves as if the visitor has visited the third-party website directly and may collect data, use cookies, or track interaction according to that provider’s own policy.
Who We Share Information With
AIP does not sell personal information. Personal information may be shared only when necessary for website operation, business administration, project work, legal compliance, security, or communication.
- Website hosting providers
- Email and communication providers
- WordPress, theme, form, security, backup, analytics, or anti-spam tools where used
- Payment, accounting, tax, or administrative service providers where applicable
- Publishing, production, distribution, or implementation partners when necessary for an accepted project
- Public authorities or legal advisors when required by law or necessary to protect legal rights
Some service providers may process information outside Denmark or outside the European Economic Area. Where applicable, AIP relies on appropriate safeguards, contractual protections, or provider compliance mechanisms.
How Long We Keep Information
- Contact inquiries are kept as long as needed to review, respond, follow up, or document the inquiry.
- Accepted project records may be kept for the duration of the project and for a reasonable period afterward for business, contractual, catalog, royalty, and legal purposes.
- Accounting, tax, invoice, and payment records are kept as required by applicable law.
- Security, spam-prevention, and technical logs are kept only as long as reasonably needed for website operation, troubleshooting, and protection.
- Newsletter or update subscriptions are kept until the subscriber unsubscribes or the list is otherwise cleaned or discontinued.
- Information may be deleted earlier when it is no longer needed and no legal, contractual, or administrative reason requires retention.
Your Rights
Depending on the situation and applicable law, you may have the right to:
- Request access to personal information held about you
- Request correction of inaccurate information
- Request deletion of information where legally possible
- Request restriction of processing
- Object to processing based on legitimate interests
- Request data portability where applicable
- Withdraw consent where processing is based on consent
- File a complaint with a data protection authority
To exercise your rights, contact AIP at info@auroraipub.com. You may also contact the Danish Data Protection Agency, Datatilsynet, if you believe your data protection rights have been violated.
Security
AIP uses reasonable administrative, technical, and organizational measures to protect personal information. However, no website, email system, or online transmission method can be guaranteed to be completely secure. Visitors should avoid sending unnecessary sensitive or confidential information through public forms or unsecured channels.
Children and Minors
This website is not directed toward children. If a minor, family member, guardian, educator, institution, or program contacts AIP about youth-related materials or programming, only information necessary to review and respond to the inquiry should be submitted.
Changes to This Privacy Policy
AIP may update this Privacy Policy from time to time to reflect changes in website functionality, plugins, services, legal requirements, or business operations. The updated date at the top of this page indicates the latest revision.
For privacy questions, contact info@auroraipub.com.